Delivering files after a beat sale should be a clear, repeatable process. The buyer needs the correct audio files, the license that explains their usage rights, and any supporting information required to record, mix, release, or register the song.
A good delivery workflow also protects the producer. It confirms that payment is complete, prevents the wrong files from being sent, and creates a useful record of what the customer received. Whether you sell through Beatprod or another marketplace, use the same basic checks for every order.
1. Confirm that the sale and payment are complete
Do not send premium files based only on a message, screenshot, or payment promise. Check the order status in the marketplace or payment system and confirm that the transaction is marked as paid or completed.
Before preparing the delivery, verify:
- The buyer name or account matches the order.
- The selected beat and version are correct.
- The purchased license type is recorded.
- The payment status is complete.
- Any marketplace fees, taxes, or commissions have been processed according to the platform terms.
Beat marketplaces may handle payment collection, receipts, and license records for you. Review the current platform terms so you know when funds become available and whether a sale requires any additional action. Never promise rights that are broader than the purchased license.
2. Check the license before sending files
The license determines which files the customer should receive and how they may use the beat. A basic lease may include a tagged MP3 or WAV, while a higher tier may include untagged files, stems, or broader commercial rights. An exclusive license may require the beat to be removed from future sale and may have different delivery requirements.
Read the exact license attached to the order. Check its rules for commercial releases, streaming limits, music videos, live performances, radio, content identification systems, producer credit, ownership, and transfer of rights. The license should also state whether the buyer receives a non-exclusive right or exclusive control.
Send a copy of the license in a stable format, usually PDF, with the audio files. Keep a copy of the exact version delivered. If the license uses an order number, include that number in the file name or delivery folder so you can match the documents later.
3. Prepare the correct audio files
Prepare files from the same final session used to make the beat. Exporting from an old project can create mismatched tempos, missing effects, or different arrangements. Listen to the exported files from beginning to end before delivery.
Common files for a beat sale
- Tagged MP3: Useful for previews or lower-tier licenses when a vocal producer tag is required.
- Untagged WAV: A full-quality stereo file for recording and release, when included in the license.
- Untagged MP3: A smaller reference file that can help the artist work on mobile devices.
- Stems: Separate audio files for instruments, drums, bass, melodies, and other groups, when included in the purchase.
- Trackout files: Individual exported tracks that give the buyer more control during mixing.
- License PDF: The legal document describing permitted use and limitations.
Do not include stems or project files unless the customer purchased a package that includes them. DAW project files often contain third-party samples, plugins, or licensed sounds that cannot be transferred. If a project file is included, remove private notes, unused recordings, personal presets, and any content that the license does not allow you to share.
4. Export audio with useful technical settings
For a stereo WAV, 24-bit depth is a practical delivery standard. Keep the original sample rate used in the session when possible, and avoid unnecessary sample-rate conversion. If the customer or marketplace specifies another format, follow that requirement.
Export the full arrangement from the same start point, usually bar one or a defined timecode. Stems must all begin at the same point and have the same length. This allows the artist or engineer to place every file in a new session without manually aligning the tracks.
Leave enough headroom in the stereo master for vocals and mixing when the buyer receives a production beat. Avoid clipping and inspect the loudest sections with a meter. If the product is a mastered instrumental intended for immediate release, deliver the version promised by the license and avoid silently changing its limiting or loudness.
For stems, decide whether effects are printed. If the product description says stems include the original sound, export them consistently. If you offer both dry and wet versions, label them clearly. Never assume the buyer knows whether reverb, delay, distortion, or sidechain processing is included.
5. Use clear file names and folder structure
Good file names reduce questions and mixing errors. Use the beat title, version, tempo, key, and file type where relevant. Keep names short enough to display properly in a DAW.
For example, use names such as:
- ProducerName_BeatTitle_140BPM_Fmin_Untagged.wav
- ProducerName_BeatTitle_Drums.wav
- ProducerName_BeatTitle_Bass.wav
- ProducerName_BeatTitle_License.pdf
A simple delivery folder might contain an Audio folder, a Stems folder, and the license PDF. Add a text file with the beat title, BPM, key, producer credit, and contact details if those details are not already included in the license. Do not place unrelated beats, private files, or unfinished versions in the folder.
6. Package and test the delivery
Compress larger deliveries into a ZIP file so the folder structure stays intact. Open the ZIP on your own computer after creating it. Confirm that every file opens, that the audio plays, and that the number of stems matches the list in the product description.
Check the following before sending:
- The audio is untagged or tagged according to the purchased license.
- The WAV files are not corrupted or clipped.
- All stems start at the same point and have matching lengths.
- The BPM and key information are accurate.
- The license names the correct beat and buyer where required.
- The ZIP does not contain hidden project files or unrelated material.
For large trackout packages, use the delivery method supported by the marketplace or a reputable file service. Set an expiry period that gives the buyer enough time to download the files, and keep a private backup. If a download link expires, resend the same approved package rather than creating an untracked replacement.
7. Send a concise delivery message
The delivery message should tell the buyer what was sent and what to do next. Include the order number, beat title, license type, download link, and a reminder to save the files. If the license requires a producer credit, state the exact credit format.
A practical message can say:
“Your order for [Beat Title] is complete. The ZIP folder contains the licensed audio files, stems included in your purchase, and the license PDF. Please save a copy of the files and review the license before release. Producer credit: [exact credit]. Contact us if a file is missing or damaged.”
Keep communication inside the marketplace when possible. It creates a record linked to the order and makes support easier if the customer reports a missing file. If you sell beats through Beatprod beats, follow the platform's delivery and customer notification process rather than asking the buyer to pay again through another channel.
8. Keep sales records and handle revisions carefully
Save the order details, license version, delivery date, file list, and download link in your sales records. This information helps when a buyer requests a replacement months later or when you need to verify whether stems were included.
If the customer reports a problem, ask for the exact file name and issue. Replace a corrupted file with the same approved version when possible. If the buyer requests a different mix, new arrangement, extra stems, or a change to the beat, treat that as a new service unless the original product includes revisions.
Do not edit license terms after delivery without documenting the change. If an exclusive sale affects a beat already licensed to other customers, review your existing agreements and communicate clearly about the rights each buyer already received.
FAQ
Should I send stems with every beat sale?
No. Send stems only when the purchased license or product description includes them. Delivering extra files can create confusion and may expose sounds or samples you are not allowed to transfer.
What file format should I send to an artist?
Send the formats promised by the license. A 24-bit WAV is a common full-quality option, while an MP3 may be suitable for reference or a lower-tier package. Confirm the marketplace requirements before exporting.
How long should I keep a copy of the delivered files?
Keep the final delivery folder, license, order record, and file list for as long as the license and your business records require. A long-term backup helps you replace damaged files and verify the original transaction.
